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CONTENTS
CONTENTS
QUICK START
QUICK START
INTRODUCTION TO GRADE QUICK!®
GETTING THE MOST OUT OF GRADE QUICK!
REGISTERING
README FILE -- THE FINAL WORD
HARD DISK INSTALLATION OR UPGRADE
INSTALLING GRADE QUICK FONTS
BACKING-UP CLASS FILES
GETTING HELP
STARTING A CLASS FILE
AUTOMATIC SEARCH & FIND
SETTING DIRECTION OF ENTER KEY MOVEMENT
CORRECTING MISTAKES
ADDING OR REMOVING STUDENTS OR TESTS
DROPPING STUDENTS AND HIDING DROPPED STUDENTS
INTERPRETING SUMMARY DATA COLUMNS
A GLANCE AT STATISTICS AND GRAPHS
SAVE YOUR FILES!
DETERMINING NUMBER OF GRADEBOOK FILES PER YEAR
OVERVIEW OF A CLASS FILE
OVERVIEW OF A CLASS FILE
SETTING YOUR PASSWORD
THE FIRST STEP - USING THE DEMO FILE
UNDERSTANDING THE SCREEN
THE GRADEBOOK SPREADSHEET
THE MENU BAR
THE TOOLBARS
RIGHT-CLICK SHORTCUTS
USING DIALOG BOXES
THE BOTTOM LINE -- HELP LINES
THE STATUS LINE
ENTERING DATA INTO THE GRADEBOOK
ENTERING DATA INTO THE GRADEBOOK
ENTERING STUDENT ROSTER
ENTERING ADDITIONAL STUDENT DATA
STUDENT SUMMARY VIEW
USING THE SAME ROSTER IN MANY FILES
ENTERING TEST (ASSIGNMENT) DESCRIPTIONS
ENTERING TEST SCORES
ENTERING AND USING CLASS INFORMATION
BASIC FILE OPERATIONS
BASIC FILE OPERATIONS
DELETING A FILE
LEAVING THE PROGRAM
IMPORTING STUDENT INFORMATION FROM OTHER SOFTWARE
IMPORTING TEST SCORES OR GRADES
EXPORTING FROM CLASS FILES
FILE MANAGEMENT FEATURES
NAMING AND SAVING YOUR FILE
NAMING AND SAVING YOUR FILE
SETTING A HOME DIRECTORY
BACKING UP CLASS FILES -- A MUST!
OPENING A PREVIOUSLY SAVED FILE
OPENING MORE THAN ONE FILE
REOPENING A FILE
STARTING A NEW FILE
MERGING A FILE
MAKING SUMMARY FILES
DESIGNING YOUR GRADEBOOK DISPLAY
DESIGNING YOUR GRADEBOOK DISPLAY
HOW TO CHANGE WHAT YOU SEE ON SCREEN
HIDING STUDENT NAME OR ID NUMBER
HIDING STUDENT ROWS
SETTING WIDTH OF NAME OR ID COLUMN
SHOW MORE DATA WITH THINNER COLUMNS
SHOWING OR HIDING TERMS
DISPLAYING STUDENT DATA FIELDS
DISPLAYING OR HIDING TEST DESCRIPTIONS
DISPLAYING OR HIDING SUMMARY DATA COLUMNS
DISPLAYING SUBTOTALS FOR CATEGORIES OR TERMS
DISPLAYING SUBTOTALS FOR SEMESTERS
OVERRIDING PROGRAM SUBTOTALS DATA
REORDERING STUDENT ROWS
REORDERING TEST COLUMNS
STATUS LINES
DISPLAYING TEST STATISTICS
DISPLAYING TEST STATISTICS
USING STATISTICS TO INTERPRET TEST RESULTS
DISPLAYING STUDENT STATISTICS
DISPLAYING STUDENT STATISTICS
UNDERSTANDING STUDENT PERFORMANCE
DESIGNING YOUR GRADING SYSTEM
DESIGNING YOUR GRADING SYSTEM
OVERVIEW OF GRADING SYSTEM DESIGN
OVERWRITING GRADES
THE AUTO-ASSIGN OPTION
MISCELLANEOUS GRADING FEATURES
ENTERING OR CHANGING MANY SCORES AT ONCE
USING THE CHECK-MARK AS A GRADE
ENTERING GRADES THAT DON'T COUNT IN AVERAGES
EXTRA CREDIT
SCORE FOOTNOTES
ASSIGNING A DIFFERENT GRADING SCALE TO A STUDENT
CUSTOMIZING YOUR GRADE SCALE
CUSTOMIZING YOUR GRADE SCALE
USING STANDARD SCALES
MODIFYING STANDARD SCALES
USING & DEFINING NEW GRADE NAMES
USING PASS/FAIL GRADING
AVERAGING GRADES
ENTERING NON-NUMERIC TEST SCORES
ENTERING NON-NUMERIC TEST SCORES
USING GRADE SYMBOLS
MODIFYING DEFAULT GRADE SYMBOLS
CREATING NEW GRADE SYMBOLS
MULTIPLE GRADING SCALES
SETTING GRADING PREFERENCES
SETTING GRADING PREFERENCES
USING NUMERIC GRADES
SYMBOLS FOR SELECTIVE EXEMPTS OR ZERO CREDIT
GLOBALLY CHANGING ASTERISK (**) SCORES TO 0
CREATING SEMESTER SUBTOTALS IN GRADEBOOK FILES
AVERAGING PERCENTILES OR NORMALIZED SCORES
DROPPING LOW SCORES
DROPPING LOW SCORES
MARKING DROPPED SCORES
SKILLS
MANAGING STANDARDS & SKILLS
WORKING WITH STANDARDS
WORKING WITH SKILLS
IMPORTING STANDARDS & SKILLS
SELECT HOW SKILLS ARE GRADED
DEFINING SKILL ASSESSMENT SCALES
SKILLS - ASSESSING STUDENTS
COMPLETED SKILLS
SKILLS REPORTS
LESSON PLANNER
MANAGING LESSON PLAN RESOURCES
ADDING RESOURCE LINKS
SPELL CHECKING LESSON PLANS
PREVIEWING LESSON PLANS
PRINTING LESSON PLAN REPORTS
BUILDING A LESSON PLAN
BUILDING A LESSON PLAN
LESSON PLAN OVERVIEW/OBJECTIVE
BUILDING AN INSTRUCTIONAL PLAN
DELETING AN INSTRUCTIONAL PLAN ITEM
ATTACHING SKILLS TO A LESSON PLAN
CREATING A METHOD OF EVALUATION
MANAGING LESSON PLANS
MANAGING LESSON PLANS
WEIGHTED AND UNWEIGHTED GRADING METHODS
WEIGHTED AND UNWEIGHTED GRADING METHODS
UNWEIGHTED GRADING METHODS
UNWEIGHTED GRADING METHODS
COMPUTING FINAL AVERAGES
COMPUTING CATEGORY OR TERM SUBTOTALS
WEIGHTED GRADING METHODS
WEIGHTED GRADING METHODS
HOW TO USE WEIGHTS
WEIGHTING TESTS OR ASSIGNMENTS
WEIGHTING CATEGORIES OR TERMS
WEIGHTING FINAL EXAMS OR SPECIAL PROJECTS
WEIGHTING WITH SEMESTER SUBTOTALS
COMPUTING FINAL AVERAGES WITH WEIGHTED TESTS
COMPUTING CATEGORY & TERM SUBTOTALS WITH WEIGHTED TESTS
COMPUTING FINAL AVERAGES WITH WEIGHTED CATEGORIES OR TERMS
PRINTING REPORTS
PRINTING REPORTS
OVERVIEW OF PRINTING
PRINTING CLASS INFORMATION
SAVING A REPORT LAYOUT
OPTIMIZING PRINTER PERFORMANCE
USING CRITERIA SELECTION TO SELECT STUDENTS
CREATING CUSTOM REPORTS
OVERVIEW OF THE PRINT PREVIEW/EDITOR
OVERVIEW OF THE PRINT PREVIEW/EDITOR
PRINT MENU (in the Print Preview/Editor)
VIEW MENU (in the Print Preview/Editor)
STUDENTS MENU (in the Print Preview/Editor)
TESTS MENU (in the Print Preview/Editor)
OPTIONS MENU (in the Print Preview/Editor)
REPORTS AVAILABLE
REPORTS AVAILABLE
MULTI-FILE REPORTS
REPORT CARD STYLE DESIGNS
ATTENDANCE REPORTS
GRADEBOOK SPREADSHEET
EDLINE REPORTS
ELEMENTARY SCHOOL REPORTS
AUXILIARY REPORTS
FOREIGN LANGUAGE REPORTS
STUDENT REPORT
STUDENT REPORT
STUDENTS MENU (as used in a Student Report)
SELECT STUDENTS DIALOG (as used in a Student Report
STUDENT INFO DIALOG (as used in a Student Report)
STUDENT OVERALL STATISTICS DIALOG (used in Student Report)
ATTENDANCE DIALOG (as used in a Student Report)
TESTS MENU (as used in a Student Report)
SELECT TESTS DIALOG (as used in a Student Report)
TEST INFO DIALOG (as used in a Student Report)
SCORE INFO DIALOG (as used in a Student Report)
TEST OR SUBTOTAL REPORT
TEST OR SUBTOTAL REPORT
TESTS MENU (as used in a Test or Subtotal Report)
SELECT TESTS DIALOG (as used in a Test or Subtotal Report)
TEST INFO DIALOG (as used in a Test or Subtotal Report)
SCORE INFO DIALOG (as used in a Test or Subtotal Report)
STUDENTS MENU (as used in a Test or Subtotal Report)
SELECT STUDENTS DIALOG (as used in a Test or Subtotal Report)
STUDENT INFO DIALOG (as used in a Test or Subtotal Report)
ATTENDANCE DIALOG (as used in a Test or Subtotal Report)
CLASS SUMMARY REPORT
CLASS SUMMARY REPORT
STUDENTS MENU (AS USED IN CLASS SUMMARY REPORTS)
TESTS MENU (AS USED IN CLASS SUMMARY REPORTS)
USING GRAPHS
USING GRAPHS
CHOOSE GRAPH TYPE
OVERVIEW OF GRAPHS
OVERVIEW OF GRAPHS
STUDENT PROGRESS GRAPHS
GRADE DISTRIBUTION GRAPHS
USING THE GRAPH VIEW MENU
USING THE GRAPH VIEW MENU
FILE MENU (in Graph View)
GRAPH MENU (in Graph View)
ATTENDANCE
ATTENDANCE
SET ATTENDANCE CODES
SETTING FIRST DAY OF CLASS
SET TERM START DATES
HALF DAY ATTENDANCE
SET UP WORKWEEK
EDIT ATTENDANCE RECORDS
VACATION DAYS
REWARDING GOOD ATTENDANCE
WEEKLY ATTENDANCE REPORT
PENALTIES
PENALTIES
AUTOMATIC PENALTY
MANUAL PENALTY
SET PENALTY CODES
REMOVE PENALTIES
SEATING CHART
SEATING CHART
ARRANGING STUDENTS IN THE CLASSROOM
NUMBERING SEATS IN THE CLASSROOM
ASSIGNING STUDENTS TO SEATS
CHANGING THE CLASSROOM ARRANGEMENT
SAVING THE CLASSROOM ARRANGEMENT
ENTERING ATTENDANCE FROM THE SEATING CHART
ENTERING STUDENT DATA FIELD INFORMATION FROM THE SEATING CHART
USING FONTS ON THE SEATING CHART
USING ZOOM TO VIEW THE SEATING CHART
CHANGING SQUARES OR CIRCLES
USING SEAT LABELS
USING SEAT LABELS
STUDENT PICTURES ON THE SEATING CHART
CHOOSING TO DISPLAY STUDENT PICTURES
USING PICTURES ON THE SEATING CHART
FORMAT DETERMINES LOADING SPEED AND SIZE OF PICTURE FILES
MISCELLANEOUS FEATURES
MISCELLANEOUS FEATURES
CUSTOMIZING PROGRAM DEFAULT SETTINGS
CHANGING YOUR COLORS
CHANGING THE SCREEN FONT
PASSWORD PROTECTION FOR CLASS FILES
USING CLASS DATA FILES ON MACINTOSH COMPUTERS
SYSTEM INFORMATION
USING NOTEPADS FOR WRITTEN MEMOS
USING NOTEPADS FOR WRITTEN MEMOS
CHOOSING WHICH TYPE OF MEMO TO WRITE
SHORTCUTS TO WRITING OR EDITING MEMOS
HOW TO POP UP NOTEPADS
SPELL CHECK YOUR MEMOS
USING GENDER PRONOUNS IN MEMOS
USING QUICKNOTES LIBRARY
USING QUICKNOTES NUMBERS FOR COMMENTS
IMPORTING QUICKNOTES FROM A TEXT FILE
SETTING MARKERS TO HIGHLIGHT WRITTEN MEMOS
PREFERENCES
PREFERENCES
SPEEDING UP CALCULATIONS
USING AUTOSAVE
HOW KEYS FUNCTION
HOW KEYS FUNCTION

Spell Check Your Memos

You can check the spelling of any text in the memos you write in GradeQuick. At any time, you may choose SPELL CHECK ALL MEMOS from the Memos sub-menu on the Edit menu. Or, to check only the open memo, choose SPELL CHECK MEMO from the Edit menu in the memo notepad. The Spell Checker will systematically review each memo and open a dialog box only if it finds an error. At the bottom of the dialog box, several lines of text will be displayed, with the misspelled word highlighted. The word will also be displayed in the ‘Not in Dictionary’ text box at the top left of the dialog box. A suggested replacement will appear in the ‘Change to’ text box. How to use the buttons in the dialog box to respond to the suggestions is described below:

·   Ignore and Ignore All: Click the IGNORE button, if you want to ignore the highlighted word is spelled correctly but not in either the standard dictionary or your custom dictionary if you have one, and you want to ignore it. You may also choose IGNORE ALL if the spell checker will encounter this word again in other memos and you do not want to be prompted again for a correct spelling.

·   Add: If the word is not in the dictionary, you may choose to add it to your own custom dictionary so that it will not be highlighted in the future as a misspelled word. Be sure you have spelled the word correctly before adding it to your custom dictionary. Misspelled words will be ignored in the future if the word is misspelled when entered in the dictionary. If you enter two different spellings for the same word, as with a proper name - Anderson and Andersen, both will be accepted as correct in the spell checking process. If you add a misspelled word to the custom dictionary, you will not be able to correct the misspelling in the custom dictionary. In order to correct any mistake you make, you must delete the CUSTOM.DCT file that will delete all additions you have ever made to the custom dictionary.

·   Change and Change All:. If the word is misspelled, a suggestion will be made in the ‘Change To’ text box. If the suggestion does not present the word you intended, you may choose another word from the list at the right of the dialog box or you may make a change in the text box. If the spell checker has no suggestions because it could not determine what word you intended, the highlighted word itself will be in the ‘Change To’ text box. Just click the word you desire to use from the list on the right and the word in the ‘Change To’ text box will change to your selection. You also can change the spelling yourself in the ‘Change To’ text box. Then you can click the CHANGE button to change the highlighted word in your memo to the new word. You may also choose CHANGE ALL if the spell checker will again encounter this word in other memos and you want to change it everywhere at once without being prompted for a correct spelling.

·   Suggest: If you are not sure how a word is spelled, click the SUGGEST button to let the spell checker again suggest words. Click a word in the list and then click the CHANGE button to select the word.

·   Phoneme. If you are not sure how a word is spelled, click the PHONEME button to let the spell checker make phonetic suggestions. Click a word in the list and then click the CHANGE button to select the word.

·   Cancel: The dialog box will close when all memos have been checked. If you want to leave the spell checking process before it is complete, you may choose the CANCEL button.