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CONTENTS
CONTENTS
QUICK START
QUICK START
INTRODUCTION TO GRADE QUICK!®
GETTING THE MOST OUT OF GRADE QUICK!
REGISTERING
README FILE -- THE FINAL WORD
HARD DISK INSTALLATION OR UPGRADE
INSTALLING GRADE QUICK FONTS
BACKING-UP CLASS FILES
GETTING HELP
STARTING A CLASS FILE
AUTOMATIC SEARCH & FIND
SETTING DIRECTION OF ENTER KEY MOVEMENT
CORRECTING MISTAKES
ADDING OR REMOVING STUDENTS OR TESTS
DROPPING STUDENTS AND HIDING DROPPED STUDENTS
INTERPRETING SUMMARY DATA COLUMNS
A GLANCE AT STATISTICS AND GRAPHS
SAVE YOUR FILES!
DETERMINING NUMBER OF GRADEBOOK FILES PER YEAR
OVERVIEW OF A CLASS FILE
OVERVIEW OF A CLASS FILE
SETTING YOUR PASSWORD
THE FIRST STEP - USING THE DEMO FILE
UNDERSTANDING THE SCREEN
THE GRADEBOOK SPREADSHEET
THE MENU BAR
THE TOOLBARS
RIGHT-CLICK SHORTCUTS
USING DIALOG BOXES
THE BOTTOM LINE -- HELP LINES
THE STATUS LINE
ENTERING DATA INTO THE GRADEBOOK
ENTERING DATA INTO THE GRADEBOOK
ENTERING STUDENT ROSTER
ENTERING ADDITIONAL STUDENT DATA
STUDENT SUMMARY VIEW
USING THE SAME ROSTER IN MANY FILES
ENTERING TEST (ASSIGNMENT) DESCRIPTIONS
ENTERING TEST SCORES
ENTERING AND USING CLASS INFORMATION
BASIC FILE OPERATIONS
BASIC FILE OPERATIONS
DELETING A FILE
LEAVING THE PROGRAM
IMPORTING STUDENT INFORMATION FROM OTHER SOFTWARE
IMPORTING TEST SCORES OR GRADES
EXPORTING FROM CLASS FILES
FILE MANAGEMENT FEATURES
NAMING AND SAVING YOUR FILE
NAMING AND SAVING YOUR FILE
SETTING A HOME DIRECTORY
BACKING UP CLASS FILES -- A MUST!
OPENING A PREVIOUSLY SAVED FILE
OPENING MORE THAN ONE FILE
REOPENING A FILE
STARTING A NEW FILE
MERGING A FILE
MAKING SUMMARY FILES
DESIGNING YOUR GRADEBOOK DISPLAY
DESIGNING YOUR GRADEBOOK DISPLAY
HOW TO CHANGE WHAT YOU SEE ON SCREEN
HIDING STUDENT NAME OR ID NUMBER
HIDING STUDENT ROWS
SETTING WIDTH OF NAME OR ID COLUMN
SHOW MORE DATA WITH THINNER COLUMNS
SHOWING OR HIDING TERMS
DISPLAYING STUDENT DATA FIELDS
DISPLAYING OR HIDING TEST DESCRIPTIONS
DISPLAYING OR HIDING SUMMARY DATA COLUMNS
DISPLAYING SUBTOTALS FOR CATEGORIES OR TERMS
DISPLAYING SUBTOTALS FOR SEMESTERS
OVERRIDING PROGRAM SUBTOTALS DATA
REORDERING STUDENT ROWS
REORDERING TEST COLUMNS
STATUS LINES
DISPLAYING TEST STATISTICS
DISPLAYING TEST STATISTICS
USING STATISTICS TO INTERPRET TEST RESULTS
DISPLAYING STUDENT STATISTICS
DISPLAYING STUDENT STATISTICS
UNDERSTANDING STUDENT PERFORMANCE
DESIGNING YOUR GRADING SYSTEM
DESIGNING YOUR GRADING SYSTEM
OVERVIEW OF GRADING SYSTEM DESIGN
OVERWRITING GRADES
THE AUTO-ASSIGN OPTION
MISCELLANEOUS GRADING FEATURES
ENTERING OR CHANGING MANY SCORES AT ONCE
USING THE CHECK-MARK AS A GRADE
ENTERING GRADES THAT DON'T COUNT IN AVERAGES
EXTRA CREDIT
SCORE FOOTNOTES
ASSIGNING A DIFFERENT GRADING SCALE TO A STUDENT
CUSTOMIZING YOUR GRADE SCALE
CUSTOMIZING YOUR GRADE SCALE
USING STANDARD SCALES
MODIFYING STANDARD SCALES
USING & DEFINING NEW GRADE NAMES
USING PASS/FAIL GRADING
AVERAGING GRADES
ENTERING NON-NUMERIC TEST SCORES
ENTERING NON-NUMERIC TEST SCORES
USING GRADE SYMBOLS
MODIFYING DEFAULT GRADE SYMBOLS
CREATING NEW GRADE SYMBOLS
MULTIPLE GRADING SCALES
SETTING GRADING PREFERENCES
SETTING GRADING PREFERENCES
USING NUMERIC GRADES
SYMBOLS FOR SELECTIVE EXEMPTS OR ZERO CREDIT
GLOBALLY CHANGING ASTERISK (**) SCORES TO 0
CREATING SEMESTER SUBTOTALS IN GRADEBOOK FILES
AVERAGING PERCENTILES OR NORMALIZED SCORES
DROPPING LOW SCORES
DROPPING LOW SCORES
MARKING DROPPED SCORES
SKILLS
MANAGING STANDARDS & SKILLS
WORKING WITH STANDARDS
WORKING WITH SKILLS
IMPORTING STANDARDS & SKILLS
SELECT HOW SKILLS ARE GRADED
DEFINING SKILL ASSESSMENT SCALES
SKILLS - ASSESSING STUDENTS
COMPLETED SKILLS
SKILLS REPORTS
LESSON PLANNER
MANAGING LESSON PLAN RESOURCES
ADDING RESOURCE LINKS
SPELL CHECKING LESSON PLANS
PREVIEWING LESSON PLANS
PRINTING LESSON PLAN REPORTS
BUILDING A LESSON PLAN
BUILDING A LESSON PLAN
LESSON PLAN OVERVIEW/OBJECTIVE
BUILDING AN INSTRUCTIONAL PLAN
DELETING AN INSTRUCTIONAL PLAN ITEM
ATTACHING SKILLS TO A LESSON PLAN
CREATING A METHOD OF EVALUATION
MANAGING LESSON PLANS
MANAGING LESSON PLANS
WEIGHTED AND UNWEIGHTED GRADING METHODS
WEIGHTED AND UNWEIGHTED GRADING METHODS
UNWEIGHTED GRADING METHODS
UNWEIGHTED GRADING METHODS
COMPUTING FINAL AVERAGES
COMPUTING CATEGORY OR TERM SUBTOTALS
WEIGHTED GRADING METHODS
WEIGHTED GRADING METHODS
HOW TO USE WEIGHTS
WEIGHTING TESTS OR ASSIGNMENTS
WEIGHTING CATEGORIES OR TERMS
WEIGHTING FINAL EXAMS OR SPECIAL PROJECTS
WEIGHTING WITH SEMESTER SUBTOTALS
COMPUTING FINAL AVERAGES WITH WEIGHTED TESTS
COMPUTING CATEGORY & TERM SUBTOTALS WITH WEIGHTED TESTS
COMPUTING FINAL AVERAGES WITH WEIGHTED CATEGORIES OR TERMS
PRINTING REPORTS
PRINTING REPORTS
OVERVIEW OF PRINTING
PRINTING CLASS INFORMATION
SAVING A REPORT LAYOUT
OPTIMIZING PRINTER PERFORMANCE
USING CRITERIA SELECTION TO SELECT STUDENTS
CREATING CUSTOM REPORTS
OVERVIEW OF THE PRINT PREVIEW/EDITOR
OVERVIEW OF THE PRINT PREVIEW/EDITOR
PRINT MENU (in the Print Preview/Editor)
VIEW MENU (in the Print Preview/Editor)
STUDENTS MENU (in the Print Preview/Editor)
TESTS MENU (in the Print Preview/Editor)
OPTIONS MENU (in the Print Preview/Editor)
REPORTS AVAILABLE
REPORTS AVAILABLE
MULTI-FILE REPORTS
REPORT CARD STYLE DESIGNS
ATTENDANCE REPORTS
GRADEBOOK SPREADSHEET
EDLINE REPORTS
ELEMENTARY SCHOOL REPORTS
AUXILIARY REPORTS
FOREIGN LANGUAGE REPORTS
STUDENT REPORT
STUDENT REPORT
STUDENTS MENU (as used in a Student Report)
SELECT STUDENTS DIALOG (as used in a Student Report
STUDENT INFO DIALOG (as used in a Student Report)
STUDENT OVERALL STATISTICS DIALOG (used in Student Report)
ATTENDANCE DIALOG (as used in a Student Report)
TESTS MENU (as used in a Student Report)
SELECT TESTS DIALOG (as used in a Student Report)
TEST INFO DIALOG (as used in a Student Report)
SCORE INFO DIALOG (as used in a Student Report)
TEST OR SUBTOTAL REPORT
TEST OR SUBTOTAL REPORT
TESTS MENU (as used in a Test or Subtotal Report)
SELECT TESTS DIALOG (as used in a Test or Subtotal Report)
TEST INFO DIALOG (as used in a Test or Subtotal Report)
SCORE INFO DIALOG (as used in a Test or Subtotal Report)
STUDENTS MENU (as used in a Test or Subtotal Report)
SELECT STUDENTS DIALOG (as used in a Test or Subtotal Report)
STUDENT INFO DIALOG (as used in a Test or Subtotal Report)
ATTENDANCE DIALOG (as used in a Test or Subtotal Report)
CLASS SUMMARY REPORT
CLASS SUMMARY REPORT
STUDENTS MENU (AS USED IN CLASS SUMMARY REPORTS)
TESTS MENU (AS USED IN CLASS SUMMARY REPORTS)
USING GRAPHS
USING GRAPHS
CHOOSE GRAPH TYPE
OVERVIEW OF GRAPHS
OVERVIEW OF GRAPHS
STUDENT PROGRESS GRAPHS
GRADE DISTRIBUTION GRAPHS
USING THE GRAPH VIEW MENU
USING THE GRAPH VIEW MENU
FILE MENU (in Graph View)
GRAPH MENU (in Graph View)
ATTENDANCE
ATTENDANCE
SET ATTENDANCE CODES
SETTING FIRST DAY OF CLASS
SET TERM START DATES
HALF DAY ATTENDANCE
SET UP WORKWEEK
EDIT ATTENDANCE RECORDS
VACATION DAYS
REWARDING GOOD ATTENDANCE
WEEKLY ATTENDANCE REPORT
PENALTIES
PENALTIES
AUTOMATIC PENALTY
MANUAL PENALTY
SET PENALTY CODES
REMOVE PENALTIES
SEATING CHART
SEATING CHART
ARRANGING STUDENTS IN THE CLASSROOM
NUMBERING SEATS IN THE CLASSROOM
ASSIGNING STUDENTS TO SEATS
CHANGING THE CLASSROOM ARRANGEMENT
SAVING THE CLASSROOM ARRANGEMENT
ENTERING ATTENDANCE FROM THE SEATING CHART
ENTERING STUDENT DATA FIELD INFORMATION FROM THE SEATING CHART
USING FONTS ON THE SEATING CHART
USING ZOOM TO VIEW THE SEATING CHART
CHANGING SQUARES OR CIRCLES
USING SEAT LABELS
USING SEAT LABELS
STUDENT PICTURES ON THE SEATING CHART
CHOOSING TO DISPLAY STUDENT PICTURES
USING PICTURES ON THE SEATING CHART
FORMAT DETERMINES LOADING SPEED AND SIZE OF PICTURE FILES
MISCELLANEOUS FEATURES
MISCELLANEOUS FEATURES
CUSTOMIZING PROGRAM DEFAULT SETTINGS
CHANGING YOUR COLORS
CHANGING THE SCREEN FONT
PASSWORD PROTECTION FOR CLASS FILES
USING CLASS DATA FILES ON MACINTOSH COMPUTERS
SYSTEM INFORMATION
USING NOTEPADS FOR WRITTEN MEMOS
USING NOTEPADS FOR WRITTEN MEMOS
CHOOSING WHICH TYPE OF MEMO TO WRITE
SHORTCUTS TO WRITING OR EDITING MEMOS
HOW TO POP UP NOTEPADS
SPELL CHECK YOUR MEMOS
USING GENDER PRONOUNS IN MEMOS
USING QUICKNOTES LIBRARY
USING QUICKNOTES NUMBERS FOR COMMENTS
IMPORTING QUICKNOTES FROM A TEXT FILE
SETTING MARKERS TO HIGHLIGHT WRITTEN MEMOS
PREFERENCES
PREFERENCES
SPEEDING UP CALCULATIONS
USING AUTOSAVE
HOW KEYS FUNCTION
HOW KEYS FUNCTION

Attendance Reports

Reports Discussed in this Section:

Daily Attendance

Class Summary

Student Report

Class Charts

 

Daily Attendance

To print a list of absent students for any given day, select ATTENDANCE from the Reports menu and then choose DAILY ATTENDANCE. Customize the report using the Attendance option under the Students menu. Set the ‘From’ and ‘To’ to indicate the date(s) for which you wish to print. You must enter the date in the form mo/dy/yr, for example, 3/21/01. Indicate whether you want absence or tardy information, or both., by checking ‘Total Days Absent’ or ‘Total Days Tardy.’ The report will name each student absent or tardy for the date selected. Next to each student will be the total number of days s/he has been absent or tardy.

 

The Report Memo and the Class Information fields can be printed on Daily Attendance Reports. If you are printing the Daily Attendance report for a range of days, you may want to uncheck ‘Each Report on a New Page’ under General Options, so that data for all dates are printed on a few sheets of paper. To print the exact dates of absence or tardy for each student, print the Student Summary attendance report.

 

Note: To print only one day's attendance, enter that date as both the ‘From’ and ‘To’ date. If you do not choose the ‘From’ and ‘To’ dates, attendance for the current date will be printed.

 

Note on Half-Day Attendance: If you select Half-Day Attendance, the Daily Attendance report will print a separate summary for morning and afternoon attendance.

 

Class Summary

This report summarizes the attendance of the entire class for a given date range. Each student in the class is listed with the number of days absent and the number of days tardy, in total and also by each absence and each tardy code (specific absence and tardy codes are entered in the Attendance dialog box on the spreadsheet.) This report does not list the specific days that students were absent. To print the exact dates of absences or tardies for each student, print the Student Summary attendance report.

 

You can customize the report using the Attendance option under the Students menu. Set the ‘From’ and ‘To’ date to indicate the date range for which you wish to print. You must enter the dates in the form mo/dy/yr; for example, 3/21/01. You can remove the Absence or Tardy data from the report by unchecking ‘Total Days Absent’ or ‘Total Days Tardy’. The total Penalty days (if you have set attendance penalties) and the total days present and total days possible can also be displayed for each student. To remove them, uncheck ‘Total Penalty Days,’ ‘Total Days Present,’ or ‘Days Possible.’ The Report Memo and the Class Information fields can also be printed on the report.

 

Note on Half-Day Attendance: If you select Half-Day Attendance, the Class Summary report will record a half-day absence as 0.5 under Days Absent.

 

Student Summary

You may use this report to print a list of all the students detailing their attendance record by date, or to print a separate report for each student containing only his or her attendance record. You can also print each student's attendance record on his or her full student progress report from the Student menu.

 

To use the Student Summary Attendance report to print individual student attendance reports, use the Select Students dialog box from the Students menu and choose which student(s) reports you want to print. You can customize the report using the Attendance option under the Students menu: by checking the boxes to include the total number of days absent, tardy or present, the total number of school days, the exact dates of each student's absence or tardy, and the number of penalty days (if you are using this attendance option to reduce grades based on an attendance penalty system). Set the ‘from’ and ‘to’ date to indicate the date range for which you wish to print. The Report Memo and the Class Information fields can also be printed the report.

 

If you would like to use the Student Summary Attendance report to print a list of all the students with their respective records, select all of the students in the class using Select Students dialog box on the Students menu. When you are printing the Student Summary report for multiple students, you may uncheck ‘Each Report on a New Page’ under General Options, so that many students’ records will fit on one sheet of paper. To fit more students per page, you should also uncheck ‘Box page’ and reduce the font size.

 

Note on Half-Day Attendance: If you select Half-Day Attendance, the Student Summary report will record half days as 0.5 in calculating total absences, days tardy and days present.

 

Class Charts

This report will print a list of the students in your class and their attendance code for each selected day. In the Print Preview/Editor, click StudentsàAttendance to Set the Start Date for the first attendance day you want included in the chart. Set the Stop Date for the last day.

 

If you choose the ‘max 23 days’ options, the chart will print up to one month of attendance plus the totals for that period. You will need to print this report in Landscape mode to print the entire month. Click PrintàPrinter Setup to choose Landscape mode.

 

If you choose the ‘max. 15 days’ option, the Class Chart will print up to 15 days of attendance.

 

Note on Half-Day Attendance:

·   If you select Half-Day Attendance, the Class chart will print separate records for morning and afternoon attendance, with a chart on the top for the morning and a chart on the bottom for the afternoon.

·   If you would like to print a class chart with a single attendance grade for the day, you may still select either of the Class Charts from the menu. These charts will record absences based on the morning attendance for that day. In other words, if a student was present in the morning, but absent in the afternoon, the chart will record that student as present. The summary columns at the right of the grid will reflect half days as 0.5, whether the absence was in the morning or the afternoon.

 

See:

WEEKLY ATTENDANCE REPORT

PRINT MENU

VIEW MENU

STUDENTS MENU

TESTS MENU

OPTIONS MENU

Overview of the Print/Preview Editor

 

See also:

Printing Class Information

Saving A Report Layout

Installing Grade Quick! Fonts